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A virtual conference is increasingly being used to bring together a large number of people from various locations to meet virtually and conduct business as technology advances. Virtual meetings are significantly less expensive than face-to-face activities, allowing businesses from a wide range of industries to expand and reach a wider audience.
Aside from important meetings, virtual conferences can also be used to hold webinars, training, online classes, and other events, allowing businesses from all over the world to maintain effective communication with those involved.
Hence, In this article, we will define virtual meetings, explain how they work, and why businesses should start taking advantage of their numerous benefits.
What is a Virtual Conference
Participants from remote locations, or even from other parts of the country, can access meetings and activities directly from their respective locations using any electronic device.
It can be conducted entirely over the Internet or a telephone network, with participants not required to be present in the same physical room. Participants can now easily associate in virtual meetings thanks to information technology designed specifically for virtual experiences.
Virtual meetings include, in addition to live activities, dialogue forums, networking opportunities, meeting resource centres, the ability to find and weed out other meeting participants, and other features.
All of these are specifically designed to provide virtual participants with the same physical meeting experience as in-person participants.
How Does a Virtual Conference Work?
Teleconferencing, Video Conference, and Web Conference are the three main types of Virtual Conference used in various situations or industries. Organising any type of virtual conference allows you to promote your products or services while also providing your audience with the opportunity to network.
However, putting on a successful virtual conference begins with a dependable digital tool.
Hardware Requirements
It is best to use a device with a large enough screen to keep multiple tabs open. A smartphone is ideal for participants, but a laptop or desktop is recommended for hosts. Make sure your device has a microphone, camera, and speakers, which you can either enhance internally or externally.
Software Requirements
You will require a video conferencing tool that is simple to use, intuitive, and does not necessitate complex equipment or setup.
Why Host a Virtual Conference
Save Cost and Time
Holding a virtual conference can save your company a lot of time that would otherwise be spent commuting and setting up the meeting location. Imagine organising a large event that requires a space that will have to fit all those people? That will almost certainly cost a lot of money, which can already be saved with virtual conferencing.
Easy Connectivity
Additionally, when we hold a meeting offline, we must travel to the location of the meeting; however, with a virtual conference, people from all over the world can still participate in the meeting without having to travel to the designated location. We can already hold meetings from various countries by using the available online platform.
In lieu of a meeting that cannot be held
Not all meetings will go off without a hitch and according to plan. Meetings can be held online as a solution. During the pandemic, almost all meetings, whether school or work-related, are held virtually, indicating that virtual meetings are not only possible, but may become a new business norm.
Easily Accessible
Today’s devices, such as computers and smartphones, make virtual conferencing accessible at any time and from any location. The platform used to meet is typically available on mobile phones or websites and requires only internet data to access.
How to Engage a Virtual Conference with Evenesis
As previously stated, holding a large virtual meeting will necessitate the use of a dependable platform, which will ensure that your event runs smoothly and without hiccups. Not to worry, Evenesis’ virtual event platform allows you to easily host any type of event, including conferences, webinars, workshops, award/graduations, and product launches.
Organisers can use our virtual event platform to sell tickets, curate sessions with multiple breakout sessions, interact with exhibitors/sponsors, and even display abstract posters. Our platform can accommodate as few as 50 people and as many as 10,000 people at the same time.
Main Features of the Evenesis Virtual Conference Platform
Let us now turn our attention to the main features of the Evenises Virtual Conference Platform. As we strive to provide only the best services to our clients, we have equipped our platform with features that will make it easier for you to ensure your virtual conference runs smoothly.
Virtual Lobby
As with physical events, you should provide your audience with a virtual lobby where they can congregate before the event begins. This will not only allow you to keep a closer eye on the participants, but it will also give them the look and feel of a successful event.
Secured Event Access
At Evenesis, we allow participants to register via QR code, which not only makes it easier for them, but also ensures that only the people who are supposed to be there have access to the event.
Chat, Live Q&A & Polls
A good platform should allow your participants to participate. As a result, at Evenesis, we allow audiences to interact with other participants as well as hosts or speakers through chat rooms, live Q&A, and polls.
Dedicated Support
We provide 24/7 dedicated support to guide you through the events to ensure your virtual event runs smoothly and without hiccups. Participants will also be able to submit questions to our knowledgeable customer service representatives.
Live & Recorded Session
We also taught things when we added the ability for hosts to organise live and recorded sessions to our platform. Participants who are unable to attend the live events can now access the recorded sessions. This way, no one falls behind.
Event Analytics Report
As a host, you’d like a complete report on your audience, event duration, and participant engagement analysis. This way, you can always improve your virtual conference in the future.
Benefits of Hosting a Virtual Conference with Evenesis
Complete Event Cycle
Leave it to us to walk you through the first steps of organising a virtual event, from event registration and marketing to the event’s conclusion, where we will provide you with a comprehensive event analysis.
Localised Payment Gateways
With our localised payment gateways, we have made it simple for you to host your virtual meetings with Evenesis. Joining us and making payments is as simple as 1 2 3.
Customised Event Solution
We understand that each company has unique needs and requirements for making their virtual event memorable and successful. This is why we offer our clients customised event solutions and will do our best to meet your virtual event requirements.
Latest Technology
A dependable platform that can accommodate not only a small number of participants, but thousands of them, is required for a successful virtual event. Our Virtual Conference Platform, which uses only cutting-edge technology, is guaranteed to make your virtual event a success.
Host your Virtual Conferences With the Evenesis Now
As of late, the concept of a virtual conference is evolving by combining various features and technologies. More and more businesses are taking advantage of the benefits a virtual meeting provides. Aside from maintaining effective communication across locations, virtual events are now viewed as a way to save money and time on what used to be a long and exhausting commute and the energy required to host a physical event.
Evenesis provides full-service virtual event solutions that provide a seamless and enhanced experience for event organisers and participants. Simplify your event planning with our all-in-one event management system today, and let our team of experts guide you to a successful event.
FAQs
What is meant by virtual conference?
A virtual conference is a conference that happens online instead of in the physical world.
How does a virtual conference work?
A virtual conference works very much the same as a live one. The base experience for each virtual conference is the same, while the way in which they are presented varies from platform to platform.
What do you need for a virtual conference?
To ensure a smooth sailing virtual conference, you need to have electronic devices with ample internet connection, and a platform that provides virtual conferences.
How do you organise a virtual conference?
You would need to have effective strategies in order to organise a successful virtual conference. Among the strategies you can take are:
- Identify Your Audience.
- Choose the Right Virtual Event Tool.
- Create an Agenda.
- Prepare Your Speakers.
- Determine How You’ll Engage Your Virtual Audience.
- Market the Event.
- Create a Plan to Combat Technical Difficulties.
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