Overview: HRD Corp leveraged Evenesis’s Enterprise Package to successfully host the National Anti-Corruption Conference (NAC) 2024 at Berjaya Times Square, Kuala Lumpur, with over 1,500 attendees. The implementation of advanced event technology streamlined registration, reduced manual workloads, improved data security, and provided real-time attendee management.
Challenges:
- Inefficient Registration Processes: Manual registration and check-in processes caused long wait times and increased chances for human error.
- High Staffing Requirements: Managing large-scale events demanded extensive staffing, impacting cost and logistics.
- Security Risks: Manual handling of attendee data posed potential security threats.
- Limited Communication: Updates and notifications were challenging to disseminate efficiently.
- Engagement Constraints: Lack of interactive tools limited real-time attendee engagement and feedback collection.
Solution/Services: Evenesis’s Enterprise Package provided a comprehensive event management solution. Key features included:
- QR Code Registration & Badge Printing: Ensured quick and accurate check-in, reducing registration wait times significantly.
- API Integration with HRD Corp Superapp: Allowed seamless attendee verification and access control, ensuring only registered participants gained entry.
- Real-Time Dashboard Monitoring: Enabled event organizers to track attendee check-ins and event flow instantly, enhancing operational oversight.
- Data Security Measures: Cloud-based storage and integration enhanced data protection, ensuring compliance with security standards.
Implementation: Evenesis’s platform was integrated with the HRD Corp Superapp via API. QR code ticketing enabled attendees to access their passes digitally, stored within the Superapp for ease of entry and verification. Badge printing technology was implemented onsite to ensure smooth and efficient check-ins.
Benefits:
- Significant Time Savings: Registration and check-in were reduced from hours to mere minutes, enhancing the overall attendee experience.
- Operational Efficiency: The need for manual data entry and verification was eliminated, reducing staffing costs.
- Enhanced Data Security: Secure, cloud-based data handling safeguarded attendee information and adhered to regulatory compliance.
- Improved Engagement: The seamless flow of information allowed organizers to communicate effectively and respond to attendee needs swiftly.
Customer Testimonial: “Excellent provision of support for our NACS 2024 event which eventually led to a seamless flow of the event. Special thanks to Kugan for always assisting us!” – Reza Aiman, Project Executive, HRD Corp
Supporting Visuals:
- Real-time event management dashboard screenshot.
- Photo of the registration counter with badge printing setup.
Impact and Conclusion: By integrating the Evenesis platform, HRD Corp successfully managed the National Anti-Corruption Conference 2024, setting a benchmark for future large-scale events. The comprehensive solution improved efficiency, security, and the overall attendee experience, demonstrating the power of technology in modern event management.
