Keeping Your Events Customers Coming Back For More
Want to make a great impression in your events and get a reputation for being one of the great organizers? This is not an easy feat but one that can be built step by step, slowly and surely. As they say “Rome was not built in a day”. So how do you keep your customers coming back for more?
The key to great and successful events is in organizing skills and creativity. Having a good design team and execution team is only part of the success story. Client interaction and keeping organized so that things do not go wrong is as much an art form requiring great skills in management and interposal client relationships. Every event requires massive event planning stages and communication. Relaying the information on time and getting things done within stipulated time frames is a crucial aspect.
Managing Your First Event
Congratulations! You have successfully acquired your first event. Before you pop that champagne bottle or feel totally out of this world, have you considered your next step? The field of event management involves a lot of back-end activities and preparations before the actual event date. Getting all these things organized and prepared requires good management skills and a lot of creativity.
As it is your first secured order, you would most naturally want to deliver the best and make an impression. This is where your skills in organizing and team work comes into play. Getting and keeping this organized is no mere feat, there are a lot of stages to look into such as catering, vendors list, delivery dates and financial matters among others.
Different Categories of Events
Thinking of going into and dreaming of organizing your first event? You will first have to decide how familiar you are with event organizing. Have you done it before and did you enjoy doing it? What type of event organizing field you would like to be involved in? What is actually event planning and which category you would like to be involved in?
Deciding on the category of events that you would like to delve into, you would need to know your experience level. You would have to distinguish your area of speciality. You would also have to consider the business prospect of the event type you are considering and is it in demand. Once you have that worked out, focus on a particular core competency. Decide on what you can or cannot do and will you have the supporting team to manage what you are not able to do.
Sourcing and Organizing Your Vendors Lists
Great news! You secured yourself an event! Now, what do you do about getting organized? You have all your other things worked out. You know how to execute the event BUT what about your suppliers and vendors? There are so many items to consider before sourcing and selecting your suppliers and vendors. Among some of the issues are budget constraint, style, specialized items and your setup crew. Yes the last item falls in the same category as your vendors!
Make a list of what you require to organize the event. There are normally a few staples such as food and beverage, stationary, sound system etc. If you have planned events before, you will probably have an existing list.If you are just starting out then you would have to search for your vendors from a few sources. This could be by recommendation or looking up the local yellow pages and the internet. It is a good practice and tip if you could get some of your vendors in place before you even have an event. This cuts down time sourcing when you have a dateline to your event.
How to Give Events a Personal Touch
Everything being as commercialized as it is today, event organizing is no different. Everything is matter of fact and professional. Everyone integrates like polished clock work. Lost in the world of professionalism is the element of a personal touch. True there are different types of events, some impersonal and some very much requiring the individual attention. However, clients being clients, always feel that they are special when the organizer pays close attention to them. So how do you give every event you organize a personal touch?
Keeping Track of Your Event Plans
Thinking of becoming an event planner or you already are? Being an event planner entails a gazillion task at hand and managing those tasks are no easy matter! The success of your events depend on your organization skills. Which means keeping proper track of every minute tasks in detail.
If you are new to event management or an old hand at the game, investing in an event management solution like event management software is a good option. There are so many different types available and selecting the one that suits you best is something to be considered. Whatever the event you are planning there are always common tasks or components and it is up to you as the event planner to bind all these tasks and components to create a great event. Here are some ideas on how you can start your event plans and keep track of it:
Evenesis featured in Corporate Events Magazine!
Thanks to Corporate Events Magazine team, we were featured in their latest March- April issues. Here the excerpt of the article!
Change is inevitable and in the fast pace digital era in which we are living today, the demand to fulfil the various niche based services is constantly increasing. In order to remain relevant, it is important to find the solutions based on the needs of the market’s insatiable hunger for continuous technology improvements. Realising a void in the use of technology in events management, Yusno Yunos, the Chief Executive Officer of Y Us SdnBhd had put out together a small team of developers to turn his events management software into reality. The result is the birth of the end-to-end on the cloud events management application named Evenesis.
Evenesis was devised as an application which allows the transfer and exchange of ideas and knowledge in events management to be made effectively and efficiently.The system allows event planners to record the details of past and on-going events – ranging from the list of menus, caterers and guest list system to floor designs and surveys – for easy reference. This wealth of information is presented in an ever-growing variety of templates in the system which could be tailor-made to the specifics of the events and clients’ requirements. In short, Evenesis aims to become a hub for events management system and solutions without compromising a planner’s creativity and innovation.
Post-Event Feedback & Evaluation: Why It Is Important And How To Do It Right
How do we know if an event has been carried out successfully and that it has made the right impact? Do we know when everyone who attended has come away feeling what we want them to feel? Was everything running smoothly without a hitch? This is where the post mortem at the end of an event is indicative if you have performed greatly or poorly as an event organizer.
Post-event feedback is important to any event planner or organizer. Why? Because it provides the reality check of what went right or what went wrong during the event. Keeping track of feedback is important to progressively improve in the field of event management. It is how reputations are built or destroyed in this competitive field. Only by feedbacks and evaluations will you be able to see where rooms for improvements are required. Therefore improving your part of customer service. It also indicates what your customer’s expectations were and did they feel that you did a great job and they will hire you again.
How To Choose The Perfect Music For Your Events
We all love a lively event! A great and successful event also involves great entertainment in the form of music. But, depending on your theme, the music selected is crucial to creating the right ambiance, If you are organizing an event, how would you know which genre of music would be the perfect choice? Consultation with your customer would be a good idea at this point. It is best not to assume. For instance, one might think that a wedding event should have slow romantic music. However, the customer might be thinking otherwise!
