INTRODUCTION
Y Us Sdn Bhd is the sole developer and sole proprietor for Evenesis, a cloud-based online event management software, designed to support in-person events, virtual events, and hybrid events. Evenesis is committed to protecting your privacy and providing you the most powerful and safe online experience. This publication intends to help you understand how personal information you provide to Evenesis is collected and used directly or indirectly through the use of its website and platform, so you may make your own informed decisions.
For the purpose of this policy, Evenesis defines the term “Organiser” as an entity with which Evenesis has an established relationship, the term “Attendee” as any individual who signs up for any events via Evenesis’ event registration system, or who is included as a contact in an Organiser’s account, and “Visitor” as anyone visiting our front-end website – www.evenesis.com.
Any information stored on Evenesis’ platform is treated as confidential. All information is stored securely and is accessed by authorized personnel only. Evenesis implements and maintains appropriate technical, security and organisational measures to protect Personal Data against unauthorized or unlawful processing and use, and against accidental loss, destruction, damage, theft or disclosure.
By accessing and/or continuing our services, you consent to the data practices described in this statement. All changes that materially affect your personally identifiable information will be posted in our privacy policy. If you continue our services after these notices of changes have been posted, you hereby agree to the changed practices unless otherwise notified to us.
If you have any questions regarding this Privacy Policy, please contact contactus@evenesis.com.
INFORMATION COLLECTION BY EVENESIS (Y US)
General
The following sections cover the specifics of each of the three groups from which data is collected: Visitors, Attendees and Organisers.
Visitors
By visiting our website, you consent to the collection and use of your Personal Data as described herein. If you do not agree to the terms set out herein, please do not visit this website. If required by applicable law, we will seek your explicit consent to process Personal Data collected on this website or volunteered by you. Kindly note that any consent will be entirely voluntary. However, if you do not grant the requested consent to the processing of your Personal Data, the use of this website may not be possible.
Evenesis may collect, record and analyze information of Visitors to its website including your IP address and cookies. Evenesis may add information collected by way of page view activity. Evenesis may also collect and process any Personal Data that you volunteer to us in our website’s forms, such as when you register for events or sign up for information and newsletters. If you provide Evenesis with your social media details, Evenesis may retrieve publicly available information about you from social media.
Such Personal Data may comprise your IP address, first and last name, your postal and email address, your telephone number, your job title, data for social networks, your areas of interest, and certain information about the company you are working for (company name and address), as well as information as to the type of relationship that exists between Evenesis and yourself.
Evenesis gathers data about visits to the website, including numbers of Visitors and visits, Geo-location data, length of time spent on the site, pages clicked on or where Visitors have come.
Purpose of Processing Personal Data
Evenesis uses the collected data to communicate with Visitors, to customize content for Visitors, to show ads on other websites to Visitors, and to improve its website by analyzing how Visitors navigate its website.
Sharing Personal Data
Evenesis may also share such information with service vendors or contractors in order to provide a requested service or transaction or in order to analyze the Visitors’ behavior on its website.
Cookies
Cookies are small pieces of information sent by a website to a Visitor’s hard disk. Cookies cannot be used to run programs or deliver viruses to your computer. By continuing to visit the website, you agree to the placement of cookies on your device. If you choose not to accept our cookies, we cannot guarantee that your experience will be as fulfilling as it would otherwise be. We may also place cookies from third parties for functional and marketing purposes. The use of cookies is widespread and benefits the surfer.
Links to Other Sites
Please be aware that while visiting our site, Visitors can follow links to other sites that are beyond our sphere of influence. Evenesis is not responsible for the content or privacy policy of these other sites.
Attendees
Attendees should be aware that in responding to events registrations or events invitations powered by Evenesis, they could be disclosing information that could make them personally identifiable to Organisers. Attendees responding to these registrations / invitations should be aware that they alone are responsible for the content of their responses. For more detailed information concerning the protection of privacy when responding to event registrations and/or event invitations, Attendees may contact the Organiser of the event. It is the Organiser’s responsibility to ensure that collection and processing of data are done in accordance with applicable law. Evenesis will not process Personal Data of Attendees for other purposes or by other means than instructed by its Organisers.
Inquiries
If you wish to inquire about your Personal Data that may have been collected from any forms powered by Evenesis, we recommend that you contact the Organiser that created or sent you the event registration form / event invitation. As Evenesis is a Processor, it does not control the Personal Data used or stored but processes it on behalf of its Organisers.
Collection of Attendees’ Data
During Attendees’ registrations on Evenesis’ platform, they provide information such as name, company name, email, address, telephone, credit-card number and other relevant data. This information is used by Evenesis to identify the Attendees and provide them with support, services, mailings, sales and marketing actions, billing and to meet contractual obligations.
Evenesis’ contractual obligations are only in accordance with the Organisers’ instructions. Evenesis will not retain Attendees’ data longer than is necessary to fulfil the purposes for which it was collected or as required by applicable laws or regulations.
Organisers
In order to provide services to its Organisers, Evenesis requires the entity to first agree to provide us with pertinent Personal Data to setup its accounts. Furthermore, Evenesis’ Organisers collect information from Attendees when they launch events registration / distribute event invitations. This section will describe how these two types of data are collected and used by Evenesis as well as geographical differences that affect this policy. Data entered or transferred into Evenesis by Organisers such as texts, questions, contacts, media files, etc., remains the property of the Organiser and may not be shared with a third party by Evenesis without express consent from the Organiser.
Collection of Organisers’ Data
During Organisers’ registrations / accounts’ sign ups, they provide information such as name, company name, email, address, telephone, credit-card number and other relevant data. This information is used by Evenesis to identify the Organisers and provide them with support, services, mailings, sales and marketing actions, billing and to meet contractual obligations.
If the Organisers wish to edit and/or remove their Personal Data from all Evenesis platforms, they shall (in writing) request Evenesis to carry out the required actions for said actions above. Evenesis will not retain Organsers’ data longer than is necessary to fulfil the purposes for which it was collected or as required by applicable laws or regulations.
Collection of Attendees’ Data
It is the Organiser’s responsibility to ensure that all collection and processing of Personal Data is done in accordance with applicable law. Evenesis will not process Personal Data for other purposes or by other means than instructed by its Users.
Attendees’ data includes data from individuals uploaded, transferred or manually entered by an Evenesis Organiser into their account. Personal Data may include, personal contact information such as name, home address, home telephone or mobile number, email address, information concerning family, lifestyle and social circumstances including age, date of birth, marital status, number of children, employment details, education/qualification, business contact details, gender, religion, race, health detail and other sensitive Personal Data. Answers to questions by Attendees may also include Personal Data.
For Organisers and Attendees in the European Economic Area (“EEA”), the Organiser will be known as the “controller”, while Evenesis will be known as the “processor” as defined in the Directive and the GDPR.
If you or your organization are required under the European Union’s General Data Protection Regulation (GDPR) to enter into a contract, or other binding legal act under EU or Member State law, with your data processors, you are required to review and accept Evenesis’ Data Processing Agreement.
Geographical Location
All data collected by Organisers through Evenesis will be stored exclusively in secure hosting facilities in Malaysia. All hosting is performed in accordance with the highest security regulations. All transfers of data internally in the EEA and/or involves the transfer of data from within the EEA to any third party country out of the EEA shall be done in accordance with the General Data Protection Regulation “GDPR”.
Evenesis has adopted reasonable physical, technical and organizational safeguards for all Personal Data collected from its website and/or platform against accidental, unauthorized or unlawful destruction, loss, alteration, disclosure, access, use or processing of the Organisers’ data in Evenesis’ possession. Evenesis will promptly notify the Organiser and where suitable, the Attendees in the event of any known unauthorized access to, or use of, the Organisers’ data.
USE OF YOUR PERSONAL INFORMATION
Evenesis collects and uses your personal information to operate and deliver the services you have requested. When you sign up with Evenesis, you are automatically enrolled in our periodic newsletter. This newsletter has information about new features, and useful tips about using the website. If you do not wish to receive the periodic newsletter, simply unsubscribe by clicking the “Unsubscribe” links in the newsletter. When you unsubscribe, you will no longer receive the periodic newsletter. However, you will continue to receive emails that are related to your usage of the Evenesis website. Evenesis also uses your personally identifiable information to inform you of other products or services available from Evenesis and its affiliates. Evenesis may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered. Evenesis will communicate with you through emails and messages posted on Evenesis.
There is also information about your computer hardware and software that is automatically collected by Evenesis. This information can include: your IP address, browser type, domain names, access times, pages visited, features used and referring Web site addresses. This information is used by Evenesis for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of Evenesis.
Evenesis may, from time to time, contact you on behalf of carefully selected business partners about a particular offering that we believe may be of interest to you. In those cases, your unique personally identifiable information (e-mail, name) is not transferred to the third party. In addition, Evenesis may share data with trusted partners to help us perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. All such third parties are prohibited from using your personal information except to provide these services to Evenesis, and they are required to maintain the confidentiality of your information.
From time to time, Evenesis may enter into strategic partnerships in which your personally identifiable information may be provided to a carefully selected business partner. These strategic partnerships may include private-label, co-branded websites, or other promotional web pages for which Evenesis receives financial compensation. Any strategic partners to whom we disclose personal information may have their own privacy policies, which describe how they use and disclose personal information. Those policies will govern use, handling and disclosure of your personal information once we have shared it with those strategic partners as described in this Privacy Policy.
Evenesis keeps track of the Web sites and pages our customers visit within Evenesis, in order to determine what services are the most popular. This data is used to deliver customized content and advertising within Evenesis to customers whose behavior indicates that they are interested in a particular subject area.
RETENTION AND DELETION
Evenesis will not retain data longer than is necessary to fulfil the purposes for which it was collected or as required by applicable laws or regulations. For Attendees’ data, Evenesis’ Organisers have control of the purpose for collecting data, and the duration for which the Personal Data may be kept. When an Organiser’s account is terminated or expired, all Personal Data collected through the platform will be deleted only when instructed by the Organiser, as required by applicable law.
ACCEPTANCE OF THESE CONDITIONS
We assume that all Visitors of our website, Attendees registered on forms powered by Evenesis, and Organisers have carefully read this document and agree to its contents. If someone does not agree with this privacy policy, they should refrain from using our website and platform. We reserve the right to change our privacy policy as necessity dictates. Continued use of Evenesis website and platform after having been informed of any such changes to these conditions implies acceptance of the revised privacy policy.
OUR LEGAL OBLIGATION TO DISCLOSE PERSONAL INFORMATION
We will reveal an Organiser’s and / or Attendee’s personal information without his/her prior permission only when we have reason to believe that the disclosure of this information is required to establish the identity of, to contact or to initiate legal proceedings against a person or persons who are suspected of infringing rights or property belonging to Evenesis or to others who could be harmed by the user’s activities or of persons who could (deliberately or otherwise) transgress upon these rights and property. We are permitted to disclose personal information when we have good reason to believe that this is legally required.
CHANGES TO THIS PRIVACY POLICY
Evenesis will occasionally update this Privacy Policy. When we make changes, we will post the updated Privacy Policy here. We recommend that you check our website from time to time to inform yourself of any changes to the Privacy Policy.
EVENESIS DATA PROTECTION OFFICER (DPO)
Evenesis’ appointed “Data Protection Officer” or DPO shall be responsible for matters relating to privacy and data protection. This Data Protection Officer can be reached at the following address:
Evenesis (Y Us Sdn Bhd)
Attn: Iman Nur’Ain Liyana Mohd Dali
Email: contactus@evenesis.com
Tel: +603-8408 2112
Y Us Sdn. Bhd. (888985-V) has created this privacy statement to exude its commitment to privacy.
Evenesis is committed to protecting your privacy and providing you the most powerful and safe online experience. This publication intends to help you understand how personal information you provide to Evenesis is collected and used, so you can make informed decisions when using the website located at www.evenesis.com (“Evenesis”).
By using Evenesis, you consent to the data practices described in this statement. Notices of all changes that materially affect ways that your personally identifiable information may be used or shared will be posted in updates to our privacy policy. If you continue to use Evenesis and services after these notices of changes have been posted to the site, you hereby provide your consent to the changed practices.
If you have any questions regarding this Privacy Policy, please contact: contactus@evenesis.com.
